This document outlines our complete filming workflow, positioning strategy, and delivery timeline. We've structured everything around your cue sheet to ensure seamless coordination between FireOne's technical execution and our capture requirements.
Filming Schedule
Three prep visits plus event night coverage
Setup documentation begins Wednesday
Boat capture Saturday 11pm
Event coverage Sunday 3am start
Footage Workflow
Live card rotation to on-site editor
Runner delivers cards during filming
Editor sorts and assembles real-time
Backup protocol ensures data security
Position Strategy
Four zones for comprehensive coverage
VIP water-free base for main cameras
Backstage cue liaison with Sachin
Drone launch in cleared zones only
Delivery Deadlines
Two core films plus optional boat BTS
Video 1 before event start
Video 2 Monday morning
Boat BTS Tuesday if selected
Key Deliverables: Video 1 (Prep Film) delivered before event start. Video 2 (Highlight Film) delivered Monday morning. Optional Boat BTS delivered Tuesday.
Schedule
Key Dates & Anchors
All timing aligns with FireOne's build schedule and performance cue sheet. We adjust our call times to match your active setup phases and critical install windows.
1
Wednesday
Setup begins. FireOne builds pumps, rigging, and effects systems. Our first visit captures the initial build phase.
2
Saturday 24th @ 11:00pm
Boat setup at Peaks. Offshore fireworks installation documented for credibility and optional BTS deliverable.
3
Sunday 25th @ 3:00am
Fete start. Event night capture begins with Machel intro pyro as priority one.
4
Monday Morning
Video 2 delivery. Final 60-second vertical highlight film with FireOne logo end frame.
5
Tuesday
Optional Boat BTS delivery. Documentary-style film of Saturday night offshore setup if selected.
We will align our call times to FireOne's active build schedule and cue sheet to maximize efficiency and minimize disruption.
Execution
Phases of Execution
Four distinct phases ensure comprehensive coverage. Each phase has specific goals and contributes to either Video 1 or Video 2 deliverables.
Phase 1: Prep Capture
Three planned visits document the build from start to ready state. Feeds Video 1.
Phase 2: Boat Setup
Saturday 24th at 11pm offshore capture. Feeds optional add-on plus select inserts.
Phase 3: Event Night
Cue-driven filming during Machel, Bunji, and SFX sequences. Feeds Video 2.
Phase 4: Post & Delivery
On-site editor assembles during event. Final polish for Monday morning deadline.
Boat Setup Logistics
Saturday 24th @ 11:00pm — Peaks
Offshore fireworks setup captured as credibility layer. Clean, stable, documentary-style footage feeds the optional Tuesday add-on and provides select inserts for Video 2.
Purpose
Document offshore installation process. Shows scale and technical complexity of FireOne's water-based pyrotechnic systems.
Capture Focus
Loading fireworks onto boat platform
Rigging and positioning equipment
Safety checks and crew coordination
Readiness moments before dawn launch
Workflow Integration
Card dump happens immediately if editor is active. Otherwise dump after session to prep footage for event night workflow.
Short Usable Segments: Clean, stable, documentary-style clips ready for fast integration
Event Coverage
Event Night Coverage Windows
Sunday 25th @ 3:00am Start
Cue-driven capture prioritizes Machel intro pyro and offshore boat fireworks. Secondary windows cover Bunji daytime effects. Always-on coverage captures towers, CO₂, powder, and crowd moments.
Primary Priority Window
Machel First: Intro pyro sequence plus offshore boat fireworks behind stage. This is the signature moment.
Wide coverage of boat pyro backdrop
Compressed telephoto of stage + fireworks
Crowd reactions to opening impact
Secondary Priority Window
Bunji Second: Daytime fireworks plus water and CO₂ context hits. Short anchors showing system diversity.
Daytime pyro visibility shots
Water tower effects with crowd
CO₂ plume sequences
Always-On Coverage
Continuous documentation of key effects systems. These moments provide the connective tissue for Video 2 pacing.
Tower water and CO₂ sequences
Powder impact moments
Crowd foreground focus pulls
FireOne-dominant visual inserts
Positions
Key Positions & Zones
Where Each Function Lives
Four strategic positions ensure comprehensive coverage while respecting safety protocols. Each zone has specific equipment and clear responsibilities.
VIP Water-Free Base
Main camera base positioned in protected VIP zone.
FX30 with 14mm wide for scale anchors
FX30 with 70-200mm for closeups
Stage context plus compressed fireworks
Backstage Control Position
Cue liaison stationed beside Sachin for timing coordination.
Direct cue receiving and relay
Ensures cameras don't miss critical hits
Real-time communication to all positions
Crowd Capture Lane
Roaming position for foreground crowd elements.
FX3 with 85mm for shallow depth
Rack focus reveals of effects behind
Human reaction and emotion capture
Drone Launch & Flight Zone
Producer/Director manages aerial coverage.
Flights only in cleared safe windows
Respects designated no-fly zones
Wide establishing and reveal shots
Safety
Safety Logistics
Lasers + SFX Zones
Safety protocols protect crew and equipment. Camera positions respect pyro distances, water spray range, powder impact zones, and crew-only areas.
Laser Confirmation Required
We need clarity on laser usage to protect equipment and plan stage-facing wide shots safely.
Is laser being used during event?
When is laser active?
Who controls laser operation?
Can it be disabled or redirected temporarily?
Stage-Facing Wide Rule: Wide camera points to stage only when cleared. Default if lasers unknown: lens down, away, or capped.
SFX Safety Zones
Camera positions will respect all FireOne safety protocols and designated exclusion areas.
Water spray range: equipment protected from direct impact
Powder impact zones: cameras positioned outside fallout areas
Restricted areas: crew-only zones respected at all times
Communication
Live Communication Plan
Cue-Driven Execution
Direct communication from Sachin to cue liaison ensures precise timing. Short prompts keep cameras ready for critical moments without cluttering comms.
Core System
Cue liaison receives cues directly from Sachin. Liaison calls camera team with short, specific prompts.
Comms Options
Hollyland C1 Pro (preferred for clarity)
Baofeng radios + earpieces (backup for extended range)
Call Examples
Boat fireworks start — wide cameras ready
Towers next — reframe for tower coverage
CO₂ drop — anticipate plume reveal
Pyro hit — closeup ready on stage
Powder moment — crowd camera focus pull
Wide safe on/off — laser status change
Workflow
Data & Media Workflow
Card → Editor → Deliverables
On-site editing enables real-time assembly during the event. High-speed card rotation keeps cameras shooting while editor organizes footage into bins for fast access.
01
On-Site Editing Station
MacBook Pro M4 Pro with high-speed readers and SSD workflow for fast ingest and editing.
02
Card Rotation Workflow
Cameras shoot continuously. Runner rotates full cards to editor. Editor ingests and returns empty cards quickly.
03
Organized Bins
Editor sorts footage into bins during event for fast assembly.
Boat fireworks
Towers
CO₂ and water effects
Pyro sequences
Crowd focus pulls
Control room
Performers
Drone aerials
04
Backup Standard
Minimum of one working SSD plus one mirrored backup SSD by end of night. Data redundancy ensures nothing is lost.
Post Production
Post Timeline
How Monday Delivery Happens
Editor starts building Video 2 structure during filming. Final selects and polish happen immediately after event wraps. Video 2 exports overnight for Monday morning delivery.
1
During Event
Editor builds Video 2 structure while filming continues. Hook opens, FireOne showcase forms the body, performer anchors provide rhythm, logo end frame closes.
2
After Event
Final selects integrated. Color and audio polish applied. Export queue prepared for overnight delivery.
3
Monday Morning
Video 2 delivered. 60-second vertical format with FireOne logo end frame. Ready to post immediately.
4
Tuesday (Optional Add-On)
Boat setup BTS film delivered if selected. Documentary-style coverage of Saturday night offshore installation.